USG Contractor Entry/Exit/Residence Procedures IRAQ
Regional Management Office (USG Contractor Entry/Exit/Residence Procedures)
All non-Iraqi companies contracted to do work in Iraq, including those contracted by the US Government, are required to apply directly to the Iraq Ministry of the Interior for exit/entry/residence documents for their staff. Below are the guidelines for US Government contractors and links to related documents. To avoid delays, follow the guidelines exactly.
- USG contractors must use when making an application for entry/exit/residency to the MoI. Please follow the format exactly. Do not change any of the settings or formatting, to include paper size, margins or fonts. Every block that is highlighted (in the memo) and in red text (in the spreadsheet) must be completed. Dates are in day/month/year format. It is not required, but if you have the capability to do so, entering the names on the spreadsheet in both English and Arabic is helpful to the MoI, especially for those employees of regional/Arab ancestry. Note that the Arabic text reads from right to left when entering the required information. (Contractor Employees Spreadsheet Form; Contractor Memo to Director General for Passports and Residency Template)
- A completed example of both the memo and spreadsheet is included in PDF format. Please use them as a guide when completing your own forms. (EXAMPLES: Contractor Employees Spreadsheet; Contractor Memo to Director General for Passports and Residency)
- Email address for all packets and inquiries sent to the MoI is: firstname.lastname@example.org
- This replaces the old Embassy Mission Policy 27 process. The MoI has agreed to issue cost-free visas and residency stamps to those USG contractors that use these new formats.
As a reminder, all USG contractors are obligated by both US and Iraqi laws to ensure their employees are allowed to reside and work in Iraq. Contractors must verify their personnel, and those of their subcontractors, are in compliance with all Iraqi immigration laws.
- Contractors must establish a single point of contact (POC) with the MoI and identify that person as such. If the POC is on leave, make sure to indicate that the stand-in POC is just that, a temporary contact until the regular person returns. MG Yassri was emphatic on this point.
- Communications with the MoI work best if there is an Arabic translation of the English version. If at all possible, your POC should either speak/write Arabic, or have access to a qualified translator.
- To the maximum extent possible, subcontractors should work through their prime contractor for entry/exit paperwork. It will limit the number of people with which the MoI has to communicate and will give the prime contractor more oversight regarding for whom the sub contractor is requesting entry/exit paperwork. It will also allow for increased personnel accountability, something that will be of ever increasing importance as the military continues to draw down.
- Provide a copy of the contract signature page ONLY with your submissions. If there is any information regarding amended contract value, etc., it can be blacked out. The key is that the page with all signatures and dates completed, thereby proving to the MoI that the contract is in force, is the one sent to the MoI.
Address questions directly to the Ministry of the Interior: email@example.com